NEW HUDSON FACADES TERMS AND CONDITIONS
By providing goods or services to and/or accepting payment from New Hudson Facades LLC (“NHF”), Supplier agrees to the following terms and conditions. These terms and conditions govern the accompanying purchase order and/or proposal, and together therewith, form a binding agreement between NHF and Supplier (the “Agreement”). NHF may from time to time change these terms and conditions. Any changes are effective immediately upon publication on our website at www.newhudsonfacades.com/terms. No variations or additions to these terms and conditions are binding upon NHF except as expressly agreed in a separate writing signed by NHF.
1. 1. Scope of Work. Supplier shall provide all goods and services in a good and workmanlike manner in accordance with (i) generally recognized industry standards, (ii) all applicable federal, state and local laws, regulations, rules, codes, ordinances and orders, and (iii) any plans, drawings, specifications and other documents prepared provided by NHF to Supplier.
2. Engineering and Technical Review. If Supplier’s scope includes a technical review of system drawings and details provided by NHF, the technical review shall occur as promptly as possible. After completion, Supplier shall notify NHF in writing of Supplier’s findings and determinations. Supplier shall be responsible for the accuracy of all such findings and determinations and NHF shall be entitled to rely upon same. If Supplier is required to furnish, as part of its work, design, engineering and/or consulting services or certifications of any kind or to develop shop drawings in connection with such services or certifications, Supplier shall cause such services or certifications to be provided by a properly licensed design professional, whose signature and seal shall appear on all drawings, calculations, specifications, certifications, shop drawings, and other submittals. NHF shall be entitled to rely upon the adequacy, accuracy, and completeness of such services. Supplier shall defend, indemnify and hold NHF harmless from all claims, damages or losses, including attorneys’ fees, arising out of or related to any errors or omissions in the design furnished by Supplier, or any claim for infringement or misappropriation of any other person’s intellectual property arising out of such design, in addition to any other claims for which indemnification is required hereunder.
3. Deliveries. Delivery from locations in North America will be made FOB destination, insurance included. Delivery from locations overseas will be made DAP (Incoterms 2020) at NHF’s facility, insurance included. Risk of loss will not pass to NHF until goods have been actually received by NHF or its authorized representative. All items delivered must be suitably packaged so as to be protected against hazards of shipment, storage, and exposure.
4. Inspection. All goods and services are subject to NHF’s direct or indirect inspection and initial tests within a reasonable time after delivery to NHF. If inspection reveals any damage, nonconformity, error, shortage or deficiency, NHF hereby rejects the goods and services and will notify Supplier accordingly. NHF will incur no liability for defective or nonconforming goods or services and may either return any defective or nonconforming goods to Supplier, or dispose of such goods, all at Supplier’s expense. Payment prior to acceptance does not constitute acceptance.
5. Replacements/NCRs. Replacement goods shall be produced without impact to ongoing work. Supplier shall be responsible for all costs incurred by NHF (including air freight costs if required) as a result of defective or nonconforming goods provided by Supplier. Supplier shall maintain sufficient raw materials on hand to fabricate, finish and ship replacement materials promptly.
6. Purchase Price. All prices shall be deemed to include all costs of and compensation for Supplier’s performance, including all price escalation, together with cartage, packaging, delivery, storage, insurance, engineering and freight costs and applicable taxes under applicable law.
7. Payment Terms. Net 45 after NHF’s receipt of Supplier’s properly documented invoice. Invoices shall indicate the original price, all authorized changes, the adjusted price, amounts paid to date, the amount of current request, all retainage, and other information required by NHF including signed delivery tickets. If requested, Supplier shall provide NHF with a lien waiver in exchange for payment.
8. Taxes. Where applicable, responsibility for export/import duties, taxes and security clearance shall be as per the INCOTERM set forth above. Supplier will comply with any tax exempt documentation provided by NHF. If required, Supplier shall provide tax receipts to demonstrate that Supplier has no unpaid tax obligations with respect to the goods supplied hereunder or their components. In no event will NHF be responsible for any taxes based on Supplier’s net income or gross receipts, or other such taxes based on Supplier doing business in any particular jurisdiction.
9. Time for Performance and Delays. Time is of the essence. Supplier shall perform in an efficient and responsible manner in accordance with all deliverable dates required by NHF, and in accordance with any schedules accompanying the purchase order and/or proposal. Supplier shall notify NHF promptly if Supplier is unable to comply with applicable schedule and/or time requirements. If Supplier so notifies NHF, or if, in the opinion of NHF reasonably exercised, Supplier falls behind in its obligations, Supplier shall take appropriate action to improve its performance and shall submit to NHF a recovery plan. Supplier shall not be deemed responsible for delays caused by force majeure events, including without limitation, industry wide strikes, war or insurrection, hurricanes, earthquakes and the like. Supplier acknowledges, however, that if it fails to perform in accordance with applicable schedule/and or time requirements due to its own fault or the fault of parties for whom Supplier is responsible, Supplier shall be responsible for all costs and damages incurred by or assessed against NHF, including without limitation, the costs of expedited shipping, acceleration of production and/or procurement of alternate goods and services. NHF reserves the right to remedy the delay by any means necessary including without limitation de-scoping, awarding to another contractor or internally completing the work.
10. Changes. In the event that NHF notifies Supplier that requirements in the purchase order and/or proposal are likely to be modified, Supplier shall advise NHF in writing if Supplier can accommodate the change and whether it is likely to affect Supplier’s costs. In the event such anticipated or actual change can be reasonably accommodated without additional cost, Supplier shall do so and the requirements in the purchase order and/or proposal will be deemed modified accordingly. In the event Supplier cannot accommodate the change or cannot do so without additional cost, Supplier shall so inform NHF. In such case, Supplier and NHF shall jointly develop a plan detailing cost and schedule impact. Supplier’s price quotations for changes must be fully substantiated with detailed backup. No proposed cost changes or new schedules shall be effective until approved by NHF in writing.
11. Warranty. Supplier warrants that (a) it has all rights and authority to accept the Agreement and to fulfill and perform all of its obligations hereunder; (b) all goods and services will be free from defects in material, design, and workmanship; will conform to applicable specifications and law; and will be suitable for the intended purpose; (c) it will pass along to NHF any and all original manufacturer warranties for the goods or services and assist in enforcement of same; (d) it will deliver title to goods free and clear of all claims, liens, charges, encumbrances or security interests, and provide any related waivers or releases; (e) the goods and services will not infringe any third party patent, copyright, trademark, trade secret or other proprietary right; (f) it has obtained all licenses required for any third party materials embedded or otherwise provided to NHF with the goods and services, and (g) services will be performed in a professional manner by qualified personnel. Without prejudice to NHF’s other rights and remedies for breach, Supplier must promptly make all adjustments, repairs and replacements necessary to correct any defects in its goods or services at its expense, during the course of performance and for a period of two (2) years after final completion, unless a longer period is set forth in the purchase order, proposal or applicable specifications. In the event any goods or services are found defective within such time period, Supplier shall provide the labor and materials required to correct it at Supplier’s cost and expense, promptly after written notice from NHF to do so.
12. Termination. NHF may terminate the Agreement, in whole or in part, without liability, by written notice if Supplier fails to perform or comply with the terms of the Agreement, and Supplier shall be liable for all damages resulting from such default. NHF may also terminate the Agreement, in whole or in part, at any time without cause upon written notice to Supplier. If the Agreement is terminated in whole or in part by NHF and Supplier is not at fault, Supplier will be compensated proportionately to the extent that NHF has accepted goods or services rendered prior to the effective date of termination, less any deductions or set-off. NHF will have no further liability, and Supplier will provide NHF with reasonable termination assistance upon request.
13. Indemnification. To the fullest extent permitted by law, Supplier will defend and indemnify NHF and its affiliates, officers and employees from and against any costs, damages, losses, liabilities, suits, claims, or proceedings, (including reasonable attorneys’ fees and court costs), arising out of or related to any alleged breach of warranty, representation, or the Agreement; any damaged, defective, misfabricated, incomplete or non-conforming goods provided by Supplier; any claim asserted, or lien or notice of lien filed, by or through Supplier against NHF in connection with Supplier’s goods and services; or any act of negligence, omission, error, willful misconduct, or other harm alleged to be caused directly or indirectly by Supplier or its goods, services, or performance hereunder.
14. Insurance. Supplier will maintain all risk property insurance covering raw materials, WIP, inventory in storage and shipment for full value of replacement cost, as well as customary commercial general liability (including broad form contractual, property damage, bodily injury, personal injury, completed operations and products coverage), employers liability insurance and workers’ compensation insurance. NHF reserves the right to require minimum limits for the preceding coverages at any time. Supplier will also maintain professional liability insurance if Supplier is providing professional services. Supplier’s insurance is primary/non-contributory over any other applicable insurance and NHF will be added as an additional insured prior to goods and services being provided. Supplier and its insurance carriers waive subrogation against NHF. Supplier will be solely responsible for all deductibles incurred under Supplier’s insurance policies.
15. IP Rights. All proprietary information and rights, including copyrights, patents, etc., contained in the drawings, specifications and other design documents prepared by NHF shall remain the exclusive property of NHF.
16. Non-Disclosure. Supplier will preserve as confidential the existence of the Agreement, its performance obligations, and all information related to the business of NHF, its affiliates, and their respective employees, agents, representatives, clients, customers, or vendors that may be obtained from any source as a result of the Agreement (“Confidential Information”). Supplier will not disclose to any third party or use for its benefit any Confidential Information, including information relating to the pricing, methods, processes, financial data, lists, apparatus, statistics, programs, research, development, trade secrets, hardware, software, screens, specifications, designs, drawings, intellectual property or related information of NHF, its affiliates, or its or their employees, agents, representatives, clients or customers or vendors, concerning past, present or future business activities of said entities. Any data, information or materials furnished by or on behalf of NHF in connection with the Agreement will be returned to NHF upon its request. If Supplier becomes aware of any threatened or actual violation of its obligations with respect to NHF’s Confidential Information, Supplier must immediately notify NHF accordingly and take, and assist NHF in taking, reasonable efforts to cure or remedy such violation.
17. Assignment. NHF may assign the Agreement in whole or in part to any affiliate or successor-in-interest upon notice to Supplier. All rights and obligations under the Agreement will accrue to any assignee.
18. Subcontracting. Supplier may not subcontract its performance without NHF’s prior written consent. Notwithstanding any consent from NHF, Supplier is fully responsible for all acts and omissions of its subcontractors. Nothing in the Agreement creates any contractual relationship between NHF and any subcontractor, nor any obligation on the part of NHF to pay any subcontractor. NHF’s approval of a subcontractor by NHF does not constitute a waiver of any rights hereunder.
19. Governing Law. The Agreement will be governed by and construed in accordance with the laws of the State of Pennsylvania.
20. Set-Off. NHF may set-off any amount owing at any time from Supplier to NHF against any amount payable at any time by NHF.
21. Survival. The provisions of the Agreement which by their sense and context are meant to survive expiration or sooner termination of the Agreement will so survive.
22. No Waiver. A party’s failure or delay to enforce or require performance of any provision of the Agreement is not a waiver of such provision. If any provision is held invalid or otherwise enforceable, the enforceability of the remaining provisions of these terms and conditions will not be impaired thereby.
REVISED: JANUARY 2023